General Administrator

KP Technica is actively hiring for a General Administrator for our new office in Cebu who will leverage proven reception and data entry experience, and work with all teams within the business.

This is a contract role working office hours in the UTC+1 time zone. The role will start initially remotely with possible office attendance in Cebu city at a future date

Purpose of the Role- The purpose of the General Administrator is to ensure all documents in relation to new projects are up to date and accessible to site teams. To facilitate the smooth flow and retrieval of information for relevant stakeholders and clients. Finally, to support the company with all general administrative duties as listed below.

Key Responsibilities:
Performing general administrative duties, for example: responding to calls and emails, preparing correspondence and reports, ensuring documentation is kept up to date, correctly filed and compliant, greeting guests.Responsible for all activities in relation to document identification, distribution and release, to ensure that the most up to date copies are available upon request.
Process all delivery requests, for example: creating PO’s and contacting courier
companies.
Responsible for arranging and managing travel logistics for Modubuild employees.
Ensuring all office supplies are kept up to date and re-stocked accordingly.
Responsible for ensuring employee vehicles have up to date tax, insurance, testing and other required documentation and all information is stored and filed along with employee drivers license and driving declaration.
Monitor the spending on company credit cards and fuel cards using a spreadsheet and update stakeholders accordingly.
Co-ordinating, arranging and documenting meetings.
Managing Electronic Document Management Systems (EDMS).
Shredding of documents from the Managing Director’s office.
Responsible for ensuring the latest documents and drawings are given to relevant stakeholders for review and approval.
Maintaining internal and external document lists.
Coordinating with various stakeholders regarding records management and systems.
Responsible for the timely retrieval of documents and information to complete
investigations of reports.

Key Competencies:

Strong administrative and computer skills required, for example; Microsoft
packages (Word, Excel, Outlook, PowerPoint) and Google Packages (Gmail,
Google Drive, Google Docs).
Have excellent interpersonal, written and spoken communication skills.
Ability to take a professional, organised and positive approach to problem
solving.
Understand the importance of confidentiality and the ability to deal with
confidential information in an appropriate manner.